Seeking a Content Marketing Specialist

Category: Marketing

Finance Manager

Reports To: Chief Strategy Officer (CSO)

1st shift: 5:00 am – 1:30 pm
2nd shift: 1:30 pm to 10 pm

Hours:

20 hours per week either in the office or remotely, with a minimum of working in the office once per week.

Compensation:

$45 to $60 an hour, based on experience

The Mailworks is a woman owned family business specializing in the creation and distribution of direct mail campaigns for a nation-wide customer base. The Mailworks operates 24 hours a day, usually 6 days a week. The team of 90+ employees range from executives, marketing specialists, designers, developers, and production workers.

The Finance Manager will be responsible for the comprehensive management of company finances, encompassing daily bookkeeping tasks and strategic financial analysis to guide the company’s financial strategy. This role demands a proactive approach to improve bookkeeping efficiency and financial transparency in close collaboration with the CSO, CEO, and other key stakeholders.

Supervisory Responsibilities: None

Duties:

monitor company finances

Oversee the schedule of financial tasks as outlined in the Accounting Process Manual and Accounting Calendar.
Collaborate with the Executive Assistant Bookkeeper on up-to-date and industry best practices, as it relates to Accounts Receivable, Accounts Payable, InterCompany Accounting, Customer and Employee Commissions, and other bookkeeping responsibilities, while also following specific SOPs as outlined in the Accounting Process Manual.
Review accounts monthly to identify opportunities for savings and areas of concern.
Prepare department budgets and review monthly with key stakeholders to ensure they are aware of the current standing.
Prepare and manage General Ledger Journal Entries, ensuring accuracy and compliance with accounting standards and company policies.

REPORTING

Prepare and present monthly Company Scorecards, financial statements, budgets, and other detailed reports by no later than the 25th of the next month.
Host financial review meetings with executives, providing insights into financial trends, areas of concern, and opportunities for savings.
Create on-demand detailed financial reports based on CEO requests with CSO guidance.

COLLABORATE with 3rd PARTY ACCOUNTANT

Collaborate with our external accounting firm for financial statement preparation, tax planning, and estimates.
Work with the CSO to ensure accurate and timely financial statements are ready to be reviewed with the accounting firm.

PROJECT MANAGEMENT & EXECUTION

Assist in special projects with the Accountant, CSO, and/or CEO.
Assist in strategic financial planning and execution of long-term financial goals.
Assist the CSO with efficiency projects to streamline accounting functions

Required Skills/Abilities:

Minimum of 6+ years in a senior accounting or finance manager role.
Mastery of bookkeeping best practice and procedures.
Proficient in Quickbooks Desktop, MS Excel, Google Sheets, and other systems that aid in the accounting process.
Knowledge in online accounting tools to aid in the accounting process.
Strong analytical, organizational, and time management skills.
Excellent communication and interpersonal abilities.
Detail-oriented with a strategic mindset.
Possess an unwavering commitment to safeguarding sensitive financial data, ensuring strict confidentiality and integrity in handling all information.

Physical Requirements:

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit; walk; uses hands to finger, handle or feel; and reach with hands and arms

Success Indicators:

Effectively collaborates with team to optimize processes Works with internal teams and external vendors to streamline accounting processes, improving efficiency and financial strategies
Provides accurate, timely reports: Ensure financial statements and reports are accurate, reflective of the company’s financial status, and delivered within established deadlines, contributing to informed decision-making and operational efficiency. Meets deadlines and due dates as outlined by CSO.
Proactively monitors company financial health: Continuously analyzes the company’s financial performance, identifying and acting on opportunities and risks promptly to maintain and enhance financial health.
Provides strategic insight to enhance various projects: Provides valuable financial insights that significantly contribute to the success of strategic projects, demonstrating an understanding of how financial nuances impact broader company goals.
Drives cost reduction and operational efficiency: Identifies and implements cost reduction strategies and operational improvements that lead to savings and more streamlined financial processes without compromising quality.
Forecasts strategic financial planning: Plays a critical role in the company’s long-term financial strategy, providing accurate forecasts and strategies that contribute to sustained growth and stability.
Oversees timely management of monthly, quarterly, and year end accounting tasks: Ensures that all accounting activities internally and externally are completed on schedule and with ample time for proper reporting and necessary adjusting.

Other Duties: Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

FLASH’D – Forward Thinking, Loyal, Accountable, Solutions Focused Helpful, Dynamic

The Mailworks provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Finance Manager

Production Operator

The Mailworks is in search of a Production Manager to perform machine operations to assist in meeting production deadlines. Run equipment at expected speed outputs, adhering to quality standards, fix